Coupa Supplier Actionable Notification (SAN)

Supplier Actionable Notifications allow you to work with Regis via secure emails, without registering for the Coupa Supplier Portal (CSP). While we highly recommend all suppliers leverage CSP, we understand that for suppliers who don’t engage with Regis very often, Supplier Actionable notifications (SAN) allow you to get up and running with Regis faster.

From now on, You’ll receive emails from Coupa on behalf of Regis that let you:

  • Respond to purchase orders
  • Submit invoices electronically

Each email includes a secure link so you can take action straight away.

How does it work?

When Regis sends you a purchase order or needs an action from you:

  1. You receive an email from Coupa
  2. The email explains what action is required
  3. You click the secure link in the email
  4. You complete the action — no login required

Do I have to use this?

There are 2 ways that suppliers can engage with Regis:

  1. Supplier Actionable Notifications
  2. Coupa Supplier Portal (CSP)

The Coupa Supplier Portal is the standard, most efficient, transparent and recommended way to work with Regis. Registration is free and allows you to:

  • Receive and acknowledge purchase orders
  • Submit invoices and track their status
  • Maintain your business and banking details in one place

This option provides the best visibility and control over your transactions with Regis and supports faster, more accurate processing and on time payment. Learn More

How do I respond to Purchase Orders?

When you receive a purchase order by email, you can:

  • Acknowledge / Accept the purchase order
  • Raise a query or dispute if something isn’t correct
  • Request changes (for example, quantity or pricing issues)

All actions are completed using the link in the email.

How do I submit invoices?

Invoices are submitted electronically via the email link you receive.

You can:

  • Create an invoice directly from a purchase order, or
  • Submit an invoice when prompted by Regis

This replaces paper invoices and manual email attachments.

How do I provide or update my payment details?

Supplier Actionable Notifications do not allow payment details to be entered or changed via email links.

To set up or update payment details:

  • Regis will send you a separate, secure request to provide your banking details
  • This is completed outside of email (for security reasons)
  • Payment details are reviewed and confirmed before payments are made

Banking details are never collected or changed via email responses.

Important things to be aware of
  • Supplier Actionable Notifications are transaction‑specific — each email relates to a single purchase order or invoice
  • Links are secure and unique and should not be forwarded
  • Emails will come from Coupa on behalf of Regis — please ensure they are not blocked or sent to spam
  • You do not need to create a username or password
  • In correspondence you receive you’ll be able to join the Coupa Supplier Portal if you choose to

Coupa also offer support specific to the Supplier Actionable Notifications which you can view on the following link:
Supplier Actionable Notifications (SAN) [External Link]

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Regis acknowledges the Traditional Owners of Country throughout Australia and recognises the continuing connection to lands, waters and communities. We pay our respect to Elders past and present.